Contest Rules

I. ELIGIBILITY

Section 1.01 Any member in good standing and not on leave-of-absence may enter the monthly contests.

Section 1.02 Only members in good standing may enter the monthly and OTS competitions. A member must have no outstanding account and have paid his first semester dues on or before the first Monday of March, to be eligible to enter the competition from that month on. Likewise, he must have paid his second semester dues on or before the first Monday of September to be able to continue competing. If the semestral dues are not paid on the deadlines mentioned, the scores gained during the affected semester will be nullified. Subsequent payment will not restore the nullified scores.

II. ENTRIES

Section 2.01 Competition Formats shall consist of the following unless otherwise officially modified and announced by the Board in the course of the year:

(a) Single Shot Color Print (SSCP): Color Print, produced conventionally with an enlarger or printed digitally, with an image created from a single shot or frame with a film or digital camera. Post processing is RESTRICTED (Please refer to definitions under Section 4). Images out of camera or scanned negatives in Black and White or monochrome equivalents shall be disallowed.

(b) Color Print (CP): Color Print, produced conventionally or digitally. Post processing is UNRESTRICTED in this format (Please refer to definitions under Section 4). The image shall contain at least one more color other than black and white or monochrome equivalent. This is to differentiate the Color Print from the Black and White Print category.

(c) Black and White Print (B&WP): Black and White Print, produced conventionally or digitally. Infrared images from conventional film or digital are acceptable. Color-casted black and white prints are not acceptable. Post-processing is UNRESTRICTED in this format (Please refer to definitions under Section 4).

Section 2.02 A print is an image (see definition and rules under Section 3) that has been reproduced on photographic print material, whether chemically, electronically or otherwise. Print entries must be on photographic or double-weight paper (from 120 GSM to 300 GSM) measuring 11” by 14”. Use of fine art paper or watercolor paper such as somerset, arches or similar brands/types is not allowed. Wood, Canvass, and Metal prints are also NOT allowed.

Section 2.03 Print entries may be with or without borders, and borders may be of any size or shape. Nothing may be pasted on the surface of the photograph.

(a) For SSCP and B&WP entries, borders should not contain any design, regardless whether the design is part of or coming from the same photograph. Border color should be uniform.

Section 2.04 All print entries must be labeled on the back with entrant’s full name, format (SSCP/CP/B&WP), theme, date, with an arrow pointing upwards to indicate the entrant’s intended orientation for his entry. Titles and other information, if any, may be placed on the back. The entrant’s name or any identifying mark should in no case appear on the surface of the photograph.

Section 2.05 A maximum of two (2) entries per member are allowed in each contest unless otherwise specified by the Contest Committee.

III. IMAGES

Section 3.01 Any image, as well as all components of an image, must originate as a photograph (image-capture of objects via light sensitivity) captured with a camera by the entrant on photographic emulsion (i.e. film) or acquired digitally.

Section 3.02 An image or any component of an image, whether digital or otherwise, must not have originated other than from a photograph; for example, a digital file acquired by use of a scanner, a digital file created solely by way of software or a downloaded digital file cannot be used as a component of an image.

Section 3.03 All images and components of an image must be entirely the work of the entrant. A component of an image that is the work of someone other than the entrant is permissible provided that it is obvious that such component is not being presented as the work of the entrant (e.g. a picture of a sculpture or a billboard). There should be no uncertainty as to what work is that of the entrant and what work might be that of someone else. For example, a photograph of an Ansel Adams photograph would not be permissible but a photograph of someone looking at an Ansel Adams photograph hanging on the wall would be permissible.

Section 3.04 Photographs that have previously been entered in any competition within and outside the CCP within the last Sixty (60) months as of the date of the intended contest date, shall NOT be allowed to be entered in any Club contest in any format.

IV. POST-PROCESSING

Section 4.01 UNRESTRICTED post-processing of images includes post-production manipulation, such as adjustment of sharpness, colors, compositing, super-imposing, layering, “spotting”, “clean-ups” prior to printing. Addition of images is allowed subject to rules in Section 3 on images.

Section 4.02 RESTRICTED post-processing allows limited post-processing to include post-production manipulation, such as adjustment of sharpness, colors, “spotting”, “clean-ups” prior to printing. “Clean-ups” using the cloning, healing or similar tool prior to printing will be allowed. Multiple exposures via film or digital camera will be allowed, so long as the camera or image capture device is capable of doing so. The resulting single shot shall come from a single frame, be it film or digital.

HOWEVER, the following are PROHIBITED and DISALLOWED:

a. COMPOSITING or ADDITION of additional images in the photograph other than the original single shot/frame of the photographer;

b. Layering, cloning and compositing of multiple images taken by the photographer in order to arrive at a single image is not allowed; Reproduction of sandwiched slides or negatives previously captured to compose a single image will not be accepted as well.

Section 4.03 Verification of restricted post-processed photographs will be done vis-à-vis the submitted original file of the entrant at the discretion of the Contest Committee.

V. SUBMISSION

Section 5.01 Unless otherwise specified by the Contest Committee, entries may be submitted to the club secretariat during office hours or to any member of the Contest Committee on any day before the day of the competition judging, or not later than 3:00 P.M. of the scheduled day of competition at the designated site of the meeting. Entries that are submitted late by not more than 30 minutes will be accepted to the competition but will incur a 1.0-point deduction per entry. Entries that are submitted later than 3:30 P.M. will no longer be accepted.

Section 5.02 Digital Entries may be submitted:

a) on a Compact Disc (CD);

b) USB memory stick; or

c) Email Transmission subject to limitations and regulations set below.

Email Transmission: As may be provided for by the Contest Committee Chairman, digital files of Theme and OTS entries may also be submitted through email transmissions, the deadline for which will not be later than 3:00PM of the scheduled day of competition, or earlier, as may be specified in a written communication by the Contest Chairman.”

Submission of Processed Files: For all monthly entries, the processed file that was used for printing must be submitted together with the print. Resolution and size shall be 300 ppi/dpi, 11×14 inches, respectively. Each file must be named in the following file nomenclature LASTNAME (space) FIRSTNAME (space) ENTRY# (space) PROCESSED for checking and archival purposes of the Club.

SSCP entries: the original scanned negative, slide, or unedited and original jpg/tiff/raw file on CD or USB memory stick together with the post-processed file must be submitted together with the print. Each file must be named in the following file nomenclature LASTNAME (space) FIRSTNAME (space) ENTRY# (space) ORIGINAL for checking and archival purposes of the Club.

OTS entries: the original and unedited jpg file on CD or USB memory stick or through email transmission must be submitted. Each file must be named in the following file nomenclature LASTNAME (space) FIRSTNAME (space) ENTRY# (space) ORIGINAL for checking and archival purposes of the Club.

Example: Emil Davocol’s submitted entry in January 2010:

DAVOCOL EMIL ENTRY1 PROCESSED

Emil Davocol’s original of the submitted entry in January 2010:

DAVOCOL EMIL ENTRY2 ORIGINAL

A member entering or joining a contest shall be responsible to ensure that his file has been submitted and recorded as an entry. The member or his duly authorized representative must sign the entry log book when they are submitting their entries. If entry is submitted via email transmission, an entry is deemed accepted after receipt of confirmation from the Contest Committee or the Probee designated by the Contest Committee.

Section 5.03 Submission of entries assumes accompanying permission by the photographer for the Club to store files, digital or otherwise, of them and/or to use such entries in publications and exhibits and other public presentations. All entries that have qualified as defined in the section on Scoring and Awards below, shall remain in the custody of the Club for at least two years unless returned earlier by specific decision of the Board.

VI. DISQUALIFICATIONS AND COMPLAINTS

Section 6.01 Only the Contest Committee Chairman or any member of the Contest Committee duly appointed by the Contest Committee Chairman during his absence may disqualify any entry that does not comply with any of the rules contained herein and/or any rules published specifically for any particular contest. The Contest Committee Chairman or his/her appointee has full executive control over the interpretation of all the rules stated herein and/or any rules published specifically for any particular contest.

Section 6.02 Any complaint by any member regarding a particular contest entry must be in writing (through a complaint letter or email) addressed to the Contest Committee Chairman, mailed or hand-carried to the Club’s office or faxed or e-mailed to any Director or Contest Committee Member by the member/complainant or any member representing the member/complainant not later than 5 days immediately following the contest date. The complaint letter should include the following information: (1) date and theme of the contest, (2) entry number, and (3) reason of the complaint. After said deadline, no complaint of any kind shall be entertained, unless initiated by any Director at the Board meeting immediately following the contest concerned. The decision of the Board shall be final.

VII. ON THE SPOT COMPETITIONS

Section 7.01 The On-The-Spot Competition (OTS) venues and schedules will be published together with the themes for the coming year. Should weather conditions or incapacity of the CCP to travel to these published venues be apparent, the Contest Committee is permitted to suggest alternative dates and locations for consideration of the Board.

Section 7.02 Particulars for each specific On-the-Spot competition will be published and distributed at least a month prior to the event and upon registration of the entrant. Information to be disseminated will explain the location, time and date, format of entry as well as restrictions or theme if any.

Section 7.03 Subject of the OTS entry must be inside the OTS Territory OR shot by the photographer within the OTS Territory.

No post editing will be allowed in OTS competitions. All edits may be done through presets prior to the picture being taken but not after. Cropping is not allowed.

Color infrared images are not acceptable entries.

Multiple exposures will not be allowed in general but the Contest Committee may designate an OTS contest that will permit it. In such a case, it will only be allowed as long as the camera is capable of shooting them; submitted entry should still come from one file source.

The use of Drones shall not be allowed for OTS unless expressly allowed for a specific OTS contest by the Contest Committee.

Modifiers such as filters and the like may be used during the shoot. Flash, portable led lights, reflectors, and similar portable lighting may be used during the shoot.

All entries must be originally shot in JPEG format. In the event that entrant has no JPEG file, entrant may submit the original RAW file straight from camera and the contest committee shall convert the file to jpeg at zero-zero values.

Pictures will not be printed but instead will be displayed using projection media that will be designated by the Contest Committee. The Contest Committee may resize all entries to conform to the limitations of the media to be used, prior to photo presentation.

Section 7.04 Unless otherwise specified by the Contest Committee, regular OTS competitions do not allow for props or persons brought by any member of the club from outside of the OTS territory, or his non-member companion, to be used as subject or be a part of a photograph submitted as entry in the said contest.

VIII. THE CONTEST COMMITTEE

Section 8.01 The Contest Committee is chaired by a member of the Board of Directors. The Chairman together with a minimum of two regular members of the CCP shall form the Contest Committee. The Chairman of the Contest Committee may nominate any regular member of the CCP to the Board of Directors and their inclusion will be subject to the Board’s approval.

Section 8.02 The Master Photographer Cup competition shall be under the full responsibility of the Contest Committee. Tendering of the entries will be through the secretariat or any member of the Committee on or before the prescribed date and place of submission. The submission will not be limited to the date of the actual monthly meeting and can be submitted to the Committee through the secretariat during regular office hours.

Section 8.03 Aside from the regular monthly competitions, the OTS’s will be organized by the Contest Committee. This will include publication of rules and guidelines, registration, collecting of fees and acceptance of entries.

IX. SCORING AND AWARDS

Section 9.01 The Committee shall select a minimum of 4 and a maximum of 5 judges per competition. Should less than 4 judges make it on the day of the competition, the Contest Committee shall designate a non-competing Lifetime Member of the Club as an alternate judge. The identity of the judges may not be made know to the general membership until the competition proper.

Section 9.02 Prior to any competition, the judges will be briefed by a member of the Contest Committee in order to clarify both the scoring method and the theme, if any, as well as the submission format.

Section 9.03 At any time before and during the judging of any contest, all members must refrain from any action or comment which may reveal to any judge the identity of the entrant of any particular entry or which may tend to bias in any way or unduly influence the decision of any judge

Section 9.04 Each entry will be judged and scored on a scale of 1 to 5, which will be defined to the judges as follows:

5 – Excellent

4 – Above Average

3 – Average

2 – Below Average

1 – Poor

The judges will be encouraged to use decimal points to further distinguish the scores of the entries from one another

Section 9.05 Tiebreak Protocol: In case of ties for monthly and annual competitions, these will be broken by re-judging the entries. This shall be applicable only to the top positions qualifying for awards. Should the judges not be complete to do a secondary round of arbitration on the tied positions, the tiebreak protocol shall be by using the highest individual scores from each judge. Among or between ties, the entry or entrant with the highest individual score shall prevail over the others. Should there be a tie among the highest individual scores from the judges, the second highest score shall be used and so on.

Section 9.06 Only the top 20 qualifiers in the monthly and OTS competitions can vie for the Photo of the Year awards in all the categories: SSCP, SSB&WP, CP, OTS Color and OTS B&W.

Section 9.07 The top three placers in the Photo of the Year award in all formats or categories (Single Shot Color Print, BW Print, Color Print, and OTS Color) shall receive the following bonus points:

Photo of the Year – 0.60 Pt

Second Place – 0.30 Pt

Third Place – 0.15 Pt

Section 9.09 All regular monthly entries that have qualified shall be accumulated together with the two best OTS scores and bonus points (section 9.07) from yearend finals. The highest score from these various competitions shall be the basis for the Master Photographer Cup as well as the Top Ten Photographers of the Year.

Section 9.10 The following is the list of awards for the year. In all monthly and OTS competitions, Monthly and OTS First Places will be awarded with a medal.

(1) Photo of the Month: for the entry with the highest score for each regular monthly contest; In addition, every monthly contest theme will have a People Choice Award Photo to be voted by all member who paid for that month meeting dinner. “The People’s Choice Award shall only be a separate and special award and shall not be included in computing the scores or points for any contest in the MasterCup.”

(2) Photographer of the Month: for highest total scores of entrants for each regular monthly contest;

(3) OTS Best Photo: for the entry with the highest score for each OTS event;

(4) OTS Best Photographer: for highest total scores of entrants for each OTS event;

(5) 1st Conference Best Photographer: 1st, 2nd, 3rd Place for highest total points for regular monthly contests of January, February, March;

(6) 2nd Conference Best Photographer: 1st, 2nd, 3rd Place for highest total points for regular monthly contests of April, May, June;

(7) 3rd Conference Best Photographer: 1st, 2nd, 3rd Place for highest total points for regular monthly contests of July, August, September;

(8) Single Shot Color Print Photographer of the Year: 1st, 2nd, 3rd place for the member with the highest total of points earned in all regular monthly contests in the SSCP format;

(9) Color Print Photographer of the Year: 1st, 2nd, 3rd place for the member with the highest total of points earned in all regular monthly contests in the CP format;

(10) Black & White Print Photographer of the Year: 1st, 2nd, 3rd place for the member with the highest total of points earned in all regular monthly contests in the BW Print format;

(11) OTS Photographer of the Year: 1st, 2nd, 3rd place for the member with the highest total of points earned in 4 out of all the official OTS events for the year;

(12) Single Shot Color Print Photo of the Year: 1st, 2nd, 3rd place for the winners of the finals among all qualified entries in all regular monthly contests in this format;

(13) Color Print Photo of the Year: 1st, 2nd, 3rd place for the winners of the finals among all qualified entries in all regular monthly contests in this format;

(14) B&W Print Photo of the Year: 1st, 2nd, 3rd place for the winners of the finals among all qualified entries in all regular monthly contests in this format;

(15) OTS Color Photo of the Year: 1st, 2nd, 3rd place for winners of the finals among all qualified OTS Color entries of the year;

(16) Photographer of the Year: 2nd to 10th place for highest cumulative totals including all nine regular monthly contests and the two OTS contests in which the photographer did best for himself, plus bonus points earned in the Photo of the Year Awards;

(17) Master Photographer of the Year: for the member with the highest cumulative total score including all nine regular monthly contests and the two OTS contests in which the photographer did best for himself, plus bonus points earned in the Photo of the Year Awards.

* As approved on 17 October 2017 by the Joint 2016 and 2017 Board of Trustees of the Camera Club of the Philippines

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